Our process
From your documents to a system that runs them.
Every Crucible AI deployment is engineered, not configured. We map the work, choose the right model, size the hardware to your volume — then hand you the outcome. Here’s exactly how.
01 · Map
We map the workflow
We start with your real documents and trace how each one moves — who touches it, what gets pulled from it, and where it ends up. The output is a precise map of the work we’re about to take off your desk.
- Every document type, channel and source
- Each field, check and destination system
- Where a person still needs to sign off
FIG. 01 — WORKFLOW MAP
02 · Model
We select the right model for the job
Bigger isn’t better — right is better. We benchmark candidate models against your documents and choose the smallest one that clears your accuracy bar and still runs on hardware you can own.
- Benchmarked on your own data
- Accuracy, speed and cost weighed together
- Small enough to run fully on-premise
FIG. 02 — MODEL SELECTION
03 · Hardware
We size the hardware to your volume
We turn your document volume into a precise spec: the appliance that carries your load with headroom, on a standard socket, on your own network — no data centre, no GPU to babysit.
- Sized to your real daily volume
- Runs on-premise, on your network
- Deployed, managed and monitored by us
FIG. 03 — HARDWARE SIZING
04 · The outcome
What this means for your organisation.
When the workflow runs itself, the day changes shape. Less chasing, less keying, less risk — and a back office that finally keeps up with the post.
what used to take days
flat — never metered
files leave your network
auditable by your team
Endless document reviews
Your team handles the exceptions — the rest files itself.
Per-document bills that climb
One flat fee, whether it’s ten documents or ten thousand.
Sensitive files in someone else’s cloud
Every document is processed on hardware you own.
A week-long intake backlog
The pile clears in the background, in minutes.
Illustrative outcomes — we scope the exact figures to your own documents and volume in the first call. No two back offices are the same; the process is.
Let’s map your first workflow.
Tell us what arrives on your back office. We’ll scope it, spec it, and show you the outcome — on your documents, on your premises.